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Governance HUB

Resources, training, and information for members of Ontario's public library boards.


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The Four Year Board Cycle

10 Things to Know

Webinars

Workshops

THE FOUR YEAR BOARD CYCLE

The Governance HUB is organized around a 4-year life cycle for public library boards, aligned with Ontario’s 4-year board and council terms. Below you will see the theme and some sample topics for each of the 4 years.

By no means prescriptive, the 4-year cycle is designed to offer boards suggestions for developing a work plan. A balanced work plan should consider the board’s education needs as well as the scheduling of tasks to meet the intended goals of the board.

You can access the resources by clicking on any one of the Year Boxes below. Note: Years 2,3 and 4 are still under construction, but topics to be covered are listed.

Resources to assist with board orientation are part of Year 1 and include suggestions for successfully orienting new board members.

10 THINGS TO KNOW AS A BOARD MEMBER


10 THINGS YOU NEED TO KNOW
AS A NEW BOARD MEMBER

WEBINARS

Webinar on Governance Fundamentals

New and returning board members benefit from governance training in addition to having access to good information. To aid in your board’s early orientation, OLS – North and SOLS are offering a FREE Governance Fundamentals webinar. The same webinar will be repeated several times to accommodate the different timing of board appointments and to allow for sufficient discussion and clarification as needed.

A 25-minute recorded version of this webinar is available below.

Upcoming Webinars

Registration opens January 16th in LearnHQ, the online training portal for public library staff and board members. You need to create a LearnHQ account if you do not have one already.

If you have any questions in advance of the webinars, please let us know and we'll address them in the webinars.

Submit your questions

Recorded January 2019

With the recent appointments to library boards, there are many questions about the work to be done over the next four years. This webinar covers topics such as the legislative context of the library board, the authority of the library board, the appointment of officers, the management of meetings, including open and closed meeting processes, as well as begin to discuss roles and responsibilities for policy-making and planning.

Download Webinar Slides

WORKSHOPS

Regional Workshops on Governance Best Practices

Southern Ontario Public Library Boards (Please see below for information regarding Public Library Boards in Northern Ontario)

In April and May 2019, SOLS staff will provide in-person governance workshops at several locations throughout southern Ontario. These workshops will highlight governance best practices and will be aimed at board members and CEOs attending together!  

 

These 3-hour sessions are an excellent opportunity for new and returning board members and CEOs to learn about boardroom practices that support informed decision-making and strategic oversight. The sessions will be interactive, with lots of time for networking, as well as time to have a valuable discussion as a board, weighing and sifting new approaches to doing things, and looking for ways to improve board functioning and decision-making. 

The location of the workshops is based on the geographical areas of the Trustee Councils. For the most part, there are two meeting locations for each of the eight Trustee Councils. Boards and CEOs are welcome to a workshop at the location that is most convenient.

Please note a LearnHQ account is required to register. Each individual participant must register for the workshops.
For any inquiries, please email support@learnhq.ca or fill out the support form.

Location

Date

Time

Registration

Guelph Public Library
Main Branch
100 Norfolk St 
Guelph, ON N1H 4J6

Saturday, April 6

10am to 1pm
London Public Library
Central Branch
251 Dundas St
London, ON N6A 6H9
Saturday, April 13
10am to 1pm
Belleville Public Library
254 Pinnacle St
Belleville, ON K8N 3B1
Saturday, April 13
10am to 1pm
Kingston Frontenac Public Library
130 Johnson St
Kingston, ON K7L 1X8

Saturday, April 27

10am to 1pm
Prescott Public Library
360 Dibble St W
Prescott, ON K0E 1T0

Saturday, April 27

10am to 1pm
Eganville Community Arena
Eagles Nest Hall
178 Jane St
Eganville, ON K0J 1T0
Tuesday, April 30
6:30pm to 9pm
Gravenhurst Opera House
295 Muskoka Rd S
Gravenhurst, ON P1P 1J1

Thursday, May 2

5:30pm to 8:30pm
Midland Public Library
320 King St
Midland, ON L4R 3M6

Saturday, May 4

10am to 1pm
Perth and District Union Public Library
30 Herriott St
Perth, ON K7H 1T2

Saturday, May 4

10am to 1pm
Richmond Hill Public Library
Central Branch
1 Atkinson St
Richmond Hill, ON L4C 0H5

Saturday, May 4

10am to 1pm
Selwyn Public Library
Bridgenorth Branch
836 Charles St
Bridgenorth, ON K0L 1H0

Wednesday, May 8

6:30pm to 9:30pm
 
Owen Sound and North Grey Union Public Library
824 1st Ave W
Owen Sound, ON N4K 4K4

Saturday, May 11

10am to 1pm
Stratford Public Library
19 St Andrew St
Stratford, ON N5A 1A2

Saturday, May 25

10am to 1pm
Bibliothèque Publique de Clarence-Rockland
(en français)
2-1525 Du Parc Ave
Rockland, ON K4K 1C3
TBD
TBD
Hamilton Public Library
Central Library
55 York Blvd
Hamilton, ON L8N 4E4
TBD (June)
TBD

In addition to the above workshop dates and locations, SOLS staff will also be presenting as part of two locally organized board development days:

  • April 27th in West Lincoln for Niagara area libraries
  • May 11th in East Gwillimbury for libraries in the north end of York region.

SOLS will consider organizing additional workshops if demand exceeds availability, based on the capacity of meeting rooms.

Northern Ontario Public Library Boards

Regional Training will be schedule for the Spring and Fall 2019 in select locations. Please send all expressions of interest to host a regional session to skills@olsn.ca.

ABOUT US

The provincial government funds two public library support agencies: the Ontario Library Service-North (OLS – North) and the Southern Ontario Library Service (SOLS). OLS-North and SOLS \deliver programs and services on behalf of the Ministry of Tourism, Culture and Sport by increasing co-operation and co-ordination among public library boards and other information providers, and to promote the provision of library services to the public by assisting public library boards with services and programs that reflect their needs, including consulting, training and development services.

The Ontario Library Association (OLA) is the oldest continually-operating non-profit library association in Canada, with over 5,000 members comprised of library staff and supporters from the public, school, academic, and special libraries. The Ontario Library Boards' Association (OLBA) is a division of OLA that represents public library board members (trustees) on issues relating to their areas of responsibility.  The work of the OLBA is primarily to build a professional development (training) program that is responsive to common issues of common concern

 

The Federation of Ontario Public Libraries (FOPL) represents 246 public library systems in Ontario, including 45 First Nations public libraries, in communities throughout the Province.

CONTACT US

For more information, please contact Anne Marie Madziak, Service Development Director at SOLS or The Skills Team at OLS - North.

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